Lincoln Motor Cycle & Car Club Ltd respects your privacy and we will only use your information in the way we describe in this notice.  When using your information we aim to be fair and transparent, and to follow our obligations under UK data protection laws.  Your information is used for administering club membership, activities and competitions.

Lincoln Motor Cycle & Car Club Ltd is the data controller for the purpose of GDPR and the Data Protection Act 2018.  Our address is Streets LLP, Tower House, Lucy Tower Street, Lincoln LN1 1XW.  Our club contact for privacy and data is the Hon Secretary, and the contact details are lincoln.secretary@hotmail.com

Collecting your information

We collect your information when you fill in membership application or renewal forms, and competition event entry forms.  You can give us your information using paper forms or online forms.  The information you give us may include your contact details (name, address, telephone number, email address), personal information and identifiers (date of birth, membership number, competition licence number), and other information (vehicle details).  When you give us information about another person, such as a child, parent, guardian, or emergency contact, you should let that person know that you have given us the information.  If you are under 18 years old, we will also ask for information from your parent or guardian.

Using your information

We use your information when you first apply to become a member of Lincoln Motor Cycle & Car Club Ltd and then to administer and renew your club membership, and provide you with member benefits.  We use your information to contact you via email, telephone and / or letter to keep you informed of club membership / officer information and to advise you of club activities, competitions and events, and social activities.  We also use your information when you enter club events.  For competitions, we will publish some of your information in the programme and the results, which will be in the public domain.  Your information is used in these ways to fulfil our contract with you.

We may ask you for emergency contact and next of kin details which we will only use in an emergency, and which is used for a legitimate interest.  You should let the contact and next of kin know that you have given this information to us.

To support your lifetime relationship with motor sport and Lincoln Motor Cycle & Car Club Ltd we may keep your information indefinitely, unless you ask us to delete it.

Sharing your information

We may share your information with the Motor Sports Association and the Auto Cycle Union as required by their General Regulations for governing motor sport, with other MSA and ACU registered clubs, with medical personnel, or any other person if we have to comply with a legal obligation.  We may also share your information with service providers, for example to print programmes. 

Our website

When you use our club website we may collect information about you, in particular your IP (Internet Protocol) address, by using cookies.  We use this information to improve your web experience.  A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added, and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences. 

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system. 

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. 

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

The club website might contain links to other websites such as online entry and payment sites, partners, and advertisers.  If you follow links to other websites, please review the privacy policy for each site because we are not responsible for information you share on those sites.

Security for your information

Your information is held securely by us.  We have taken all reasonable steps, and have in place appropriate security measures, to protect your information.  Your information is not transferred outside the European Economic Area.

Your rights

  • You may ask us not to process your information for marketing purposes.
  • You are entitled to a copy of the information we hold about you, and to ask us to correct any inaccuracies.
  • You may ask us to stop using your information, and to delete it, although we may maintain a skeleton set of your information.  If you ask us to do this we will not be able to continue our contract with you.
  • You may make a complaint to the Information Commissioner (www.ico.org.uk).

This privacy notice was last updated on 22 May 2018 and we will communicate any changes to you.